A wedding QR code gives guests one link for sharing their photos and videos. With Momentral, the organizer creates and manages the event in the iOS or Android app; guests open the QR code in a browser and sign in briefly before uploading. Guests do not need to install the app. “No app” does not mean anonymous uploading.
Create your free Momentral event to follow along with a test photo and video.
The full flow is: create an event → share its QR code → guests sign in and upload → view the gallery → download your files. Here is how to prepare it before the wedding.
1. Create your wedding event in the Momentral app
Download Momentral on your iPhone or Android phone. In My Events, use the + entry to create an event. Set its name and date, choose capacity, and decide how long guests can upload after the celebration. The organizer can choose 1–75 days after the event date on every plan.
Start with Free to test the process: it includes 25 photos and 3 total minutes of video per event, unlimited guest contributors, original-quality downloads and a voice guestbook. It also includes a full digital invitation with up to 10 submitted RSVP responses. The RSVP limit is not a limit of ten gallery guests.
For more space, check Momentral pricing. Basic includes 500 photos/15 video minutes for €19.90 per event; larger plans increase capacity. These are event totals, not allowances for each guest. Plan details checked November 6, 2026; local store prices may differ.
You can also set up a digital invitation and collect replies in the same event. Guests can view the invitation and RSVP without an app or account. That account-free invitation flow is different from authenticated gallery uploading.
2. Share the event QR code and a backup link
Share the QR code or link provided for your event. Send the direct link digitally and use the same event QR code on table cards or a welcome sign. Keep the link available for anyone who cannot scan the printed code.
Before printing, open it on a second phone and complete a real test upload. Check that it opens the correct event, that the upload period is suitable, and that guests can see only what you intend them to see.
A short sign can say:
Share your photos and videos with us. Scan the code, sign in briefly and upload in your browser. No app download needed.
Place cards where guests can stop comfortably, such as reception tables or beside the guestbook. Print with clear contrast and enough space around the QR code, then scan the actual printed card at the venue. One event code can appear in several locations; you do not need a separate event for every table.
3. Guests scan, sign in and upload from their browser
The guest journey is:
- Point the phone camera at the QR code and open the link, or tap the link you sent.
- Complete the browser sign-in shown before gallery uploading. Authentication is required; there is no Momentral app to install.
- Choose photos or videos from the device's photo library and allow the browser to access the selected files when prompted.
- Submit the selected media and wait for upload confirmation. Check the gallery before assuming that every file arrived.
The same event can receive original-quality photos and videos. Original quality refers to the file the guest uploads: it cannot restore detail already lost in a screenshot, edited export or compressed copy.
Guests can also leave one voice message of up to 60 seconds per event. Re-recording replaces their previous message. Voice messages are included on all plans and do not consume photo capacity.
For a separate explanation you can share with helpers, see how guest photo uploads work.
4. View the private gallery and choose guest visibility
Open your event in the organizer app to review what has arrived. The gallery can be filtered by photos, videos or voice notes. As the event owner, you control whether guests can see one another's uploads or only add their own. Check that setting before sharing the code widely.
Existing English organizer-app screenshot from Momentral's setup page. The event name, dates and counts shown are sample screen content, not a customer story or current plan limits. This is not the guest's browser upload screen.
The QR code is an invitation to open your event link, not proof that its holder was invited to your wedding. Share it with your intended guests and avoid posting it publicly if you want to limit distribution. Browser sign-in is required for upload, but it is not a promise that links cannot be forwarded. Read the privacy policy for data-handling details.
Owners can delete any media; guests can delete their own uploads. Ask permission before using another guest's photos outside the private wedding collection.
5. Download and back up the wedding files
From the organizer's event gallery, download individual or multiple media items, or request a download-all link by email for the collected photos and videos. Open that email link, save the files and check a few photos and videos before relying on the backup. Original-quality downloads are included even on Free.
Do not treat the gallery as permanent storage. Momentral deletes event photos, videos and voice messages 90 days after the event date, unless you delete them earlier. This is separate from the upload window: closing uploads does not create a new 90-day retention period.
Set a reminder to download while the gallery is still available. Keep a second copy somewhere you control if these files are important to you.
Setup questions to answer before the wedding
Does this work on iPhone, Android and computers?
Guests can use a phone browser on iPhone or Android, or open the same link on a computer. Test the flow on the devices your helpers will use. An internet connection is needed to load the event and upload files; check the venue's Wi-Fi or mobile coverage before asking everyone to share large videos.
What if a guest cannot scan the code or upload a file?
Send the direct event link. If a link opened inside a messaging app causes trouble, try opening it in the phone's main browser. Check sign-in, photo-library permissions, the network, the event's remaining capacity and whether uploads are still open. Keep the original files on the device until you confirm they appear in the gallery. If the issue persists, use Momentral support.
Can guests upload after the wedding?
Yes, within the upload period chosen by the organizer, up to 75 days after the event date. Send a gentle follow-up with the same link and the actual closing date. Guests who prefer home Wi-Fi can contribute later while that window remains open.
Is Free enough for all our guest photos?
Free is useful for checking setup and a small collection, but 25 photos can fill quickly. It also has 3 total minutes of video and 10 submitted RSVP responses. Guest participation is unlimited; media capacity is not. Estimate the event total and choose a plan with enough room before the wedding.
Do guests need an account?
Gallery uploads require a short browser sign-in. Guests do not need the Momentral app, and should not be told uploads are anonymous or account-free. Viewing the digital invitation and submitting an RSVP do not require an account.
Run one complete test before you print
Create a free event, ask a helper to scan and sign in, upload a photo and a short video, review the visibility settings, then download the files yourself. This checks the journey you will ask guests to follow, including the steps after scanning.
Start with the Momentral organizer app, or review the full setup guide. If you are still comparing services, the wedding photo sharing comparison separates capacity, access and retention limits.
Product flow checked November 6, 2026 against Momentral's setup, guest-upload guidance, pricing and maintained product facts. The screenshot is an existing project asset; no guest screens were generated.
About the author
Momentral Editorial Team creates practical guides for collecting guest photos and videos with QR codes at weddings, baby showers, parties, and business events.